Stand Build Regulations

Below you will find stand-build regulations which must be applied to your space-only stand design. We have highlighted various general regulations which you may find helpful when designing your stand however please note that this is not a definitive list of regulations. It is the responsibility of the exhibitor and their contractor to ensure their stand design complies with all applicable stand-build regulations detailed in the venue's technical regulations.

IMPORTANT - Late and overnight working is no longer permitted. This must be considered when designing your stand. There are no exceptions to this.

The eGuide can be downloaded here.

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The overall height of standfitting for single-storey stands including cladding of columns is 4m from the floor level. Requests to exceed this height will only be permitted provided that all documents as detailed in the Stand Plan Submission section are submitted on time.

Where possible, requests to exceed 4m in height will only be considered provided they are submitted to us in writing and accompanied by full technical drawings and structural calculations. Any construction over 4m is classified as a complex stand and charges will be made for structural approval.

All complex structures are subject to a pre-show plan approval and onsite inspection by RX Global appointed structural engineers.

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Good ventilation is important and therefore we still recommend that you consider not having any solid ceilings on your stand, any questions, please contact the Operations team.

The eGuide can be downloaded here.

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Please note that chipboard, particleboard and low-density fibreboard (LDF) is not suitable for construction and in particular of weight bearing structures and therefore chipboard is not allowed.  The Health & Safety Manager and Structural Engineer will identify stands which do not comply during the build process and any stands caught using chipboard on site will be asked to dismantle the stand and find suitable alternative materials.

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A complex structure is any form of construction, either ground-based or suspended, that, through risk assessment has been found to present a significant risk. Please note double deck structures are not permitted.

The following are classed as ‘Complex’ structures:

• All structures over 4m in height from the venue floor
• Custom-built/bespoke suspended structures 
• Platforms and stages 600mm high and above
• Any structure, regardless of its height, which requires structural calculations
• Anything deemed by the organiser to be a complex structure

All complex structures, must submit technical drawings and structural calculations electronically to our online stand design submission system along with all other stand plan submission documents. 

Late submission of complex stand details or the failure to supply sufficient detail, including structural calculations will result in permission to build over 4m in height or your suspended structure not being granted.

Technical drawings must show the form and dimensions of every structural element with appropriate general arrangement plan, sections and elevations, including full details of stairways if applicable. All calculations of loading and strength must be in English, and all drawings must be to scale.

Complex structures often, but not always, mean more elements to build. These can restrict space on the stand for visitors and exhibiting personnel. In addition, complex structures require more staff to build them and often in close proximity. Complex structures are therefore permitted but only once the exhibitor has demonstrated what additional measures they have implemented for build, the open period and dismantling.

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The use of all non-mains Flammable Gas including Compressed Gas and LPG (Liquid Petroleum Gases - Propane, Butane etc) is not permitted at excel London, except where it is essential in the demonstration of an appliance specifically designed to operate an LPG and all LPG connections must be made by a Gas Safe Register installer with ACS certification.

Written permission must be obtained from the Organisers, Venue and Local Authorities at least 25 days prior to the exhibition.

The official contractor is solely responsible for the supply and connection of natural gas, compressed air, waste and waste services.

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To comply to UK law, everyone has legal responsibilities under The Construction, Design & Management (CDM) Regulations. Each exhibitor and their contractor/designer have direct responsibilities under CDM regulations.

We have created some Exhibitor & Contractor Guidance to help you to understand this further ensuring that you are complying to UK Law.

• CDPP template can be found here. 
• Guidance on completing the CDPP can be found here.
• Further information on CDM Regulations can be found here. 

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As part of the Construction (Design and Management) Regulations 2015 all space only stands, or shell scheme stands with construction, are deemed their own construction sites and the Construction & Dismantle Phase Plan (CDPP) is a compulsory document which needs to be submitted along with you stand plans, risk assessments and method statement. All Health & Safety documentation must also demonstrate all additional measures that have been implemented for the build, open and dismantling.

• CDPP template can be found here. 
• Guidance on completing the CDPP can be found here.
• Further information on CDM Regulations can be found here. 

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The Exhibitor shall be solely responsible for ensuring that any contractor, subcontractor, or third party engaged by the Exhibitor to design, construct, install, or dismantle its stand holds and maintains appropriate Public Liability Insurance with a minimum limit of indemnity of not less than £2,000,000 per claim (or such higher amount as the Organiser may reasonably require). The Exhibitor shall provide evidence of such insurance to the Organiser on request and shall ensure that no contractor commences work on site unless and until satisfactory evidence of insurance has been provided.

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Demonstrations on stands during the event must be safe and without risks to health and safety and where necessary covered by a risk assessment. Any demonstration or presentation areas likely to interest groups of 10 or more people must be located towards the centre of the stand and clearly shown on stand drawings, and if they cause obstruction within the gangway and/or nuisance to any other exhibitor, we reserve the right to cancel the presentation/demonstration or restrict the frequency.

Please click here for details of what demonstations are and are not permitted at the event.

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On divided sites, you are responsible for erecting and decorating dividing walls facing onto your stand area to a minimum height of 2.5m. Walls above 2.5m must be clad and finished on both sides, with the reverse side being decorated from 2.5m upwards by the Exhibitor who has erected them. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m.

The maximum height for dividing walls of single-storey stands is 6m where height limits allow (see Build Height Limits). This is 6m from the venue floor to the top of the wall and not from the top of your platform.

Please note any build height over 4m is deemed a complex structure so structural calculations are required on submission.

Don’t leave dressing your back wall till last.  There is no reason why it can not be completed during the first few days of build.  To avoid issues and complaints from your neighbours, dress your back wall early.

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All stand construction and displays must be made from fireproofed materials and installed to local authority satisfaction. Any goods attached to your stand will constitute part of your stand and will be subject to these regulations.

Timber Used in Stand Construction & Displays

All timber under 1 inch thick must be impregnated (pressure process) to BS476 PART 7 CLASS 1 Standard. Boards, plywood, chipboard etc. must be treated in the same way if they are under 18mm thick. Timber over 1 inch thick need not be treated & MDF is acceptable in most cases.

Treated boards will have BS 476 – PART 7 – CLASS 1 marked on them.

Plastics/Stand Dressing

All plastics must conform to BS 476 – PART 7 – CLASS 1 Fire Regulations. Lexan and Macralon are acceptable. PERSPEX MUST NOT BE USED.

Artificial plants and flowers which are combustible and give off toxic fumes must not be used for stand dressing. Silk type flowers are acceptable providing they have been fireproofed to BS 476 PART 7 and are marked as such. Plastic security night-sheets must also conform to the above standard.

Fabrics Used in Displays

Textile fabrics used for interior display purposes on the stand must be FLAME PROOFED or purchased already treated by use of approved chemicals, in accordance with BS 5438 & BS 5852. Certain fabrics need not be proofed, i.e., wool, twill or felt. Textile fabrics used for interior decorative purposes within stands must be fixed taut and or in tight pleats (Not Draped) to a solid backing and secured 3 inches above floor level and not touching any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Only water based paints must be used.

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Where doors are present on your stand they must follow the below guidance;

• The required minimum effective clear width of a door is 800mm.
• Doors must have a vision panel with a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this is doors to small storerooms, where a small panel may suffice.
• Emergency exit doors must open outwards in the direction of escape.
• Doors must be recessed where they open on to public circulation areas, e.g. they must not open directly on to a gangway.

Sliding doors are not acceptable as emergency exit doors.

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Double Deck Stands are not permitted at The London Book Fair.

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There is zero tolerance on dust-creating activities in the halls.

Woodworking machinery shall only be used with an effective local exhaust ventilation (LEV) workplace fume and dust extraction system. A noise assessment may also be required. Machining of MDF and chipboard is not permitted on site as this is hazardous to health.

Cutting, sawing, or planning of any sheet materials and timbers should be done with suitable dust extraction equipment, such as vacuums attached to mechanical saws. The contractor is responsible for safely removing any dust created from these processes from the venue.

Your risk assessment must cover precautions to ensure that dust particles, fumes etc. from working machinery do not discharge into areas outside the stand.

FFP3 masks must be provided to all staff working inside the exhibition halls with dust.

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If you have appointed a stand contractor to build your open space stand, you must be assured that the design of the stand is such that it can be built safely within the specified times as stated in this manual.

Late working outside of the published build up and dismantle timetable is not permitted.

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Exhibitors and contractors must comply with The Electricity at Work Regulations, the IEE Wiring Regulations, the EVA Electrical Regulations and the venue’s electrical regulations.

All work must be carried out by competent and qualified electricians and all temporary installations must be protected by an RCD and inspected before power is supplied to the stand. All electrical installations should be carried out by the official contractor.

During build-up initial connections are made as early as possible, but in some cases, this could mean on the opening morning if the stand (or block of stands) is not complete. The power to all stands will be switched off 30 minutes after the close of the show each day. Please also remember to order a 24 hour supply for the open period if required.

You or your contractors are advised to contact the official electrical contractor to arrange a temporary power supply for actual construction of your stand if required. Power must not be taken from cleaners’ sockets or other hall sockets. Any non-UK plugs must use an adaptor & these can be purchased from the Organisers Office onsite at the exhibition.

When you order, you will need to specify using a grid the correct positioning for lights and sockets - should the grid not be submitted, the items will be positioned at the discretion of the contractor and charges maybe be levied for on-site changes.

Basic loading guidelines for socket outlets:

• 500 watt socket PC Computers, TV's, videos, spotlights to 500w & refrigerators
• 1000 watt socket Domestic filter coffee machines & lighting up to 1000w
• 2000 watt socket Kettles* & machinery up to 2000w
• 3000 watt socket Hired coffee machines, machinery 2000w - 3000w

* These appliances are of varying power requirements dependent upon type and manufacturer. It is therefore essential that the reference tag or plate is fitted to each appliance and under law be read, the loading in watts or kW (kilo Watts = Watts x 1000) will be stated, and the appropriate size socket ordered.

As the exhibitor, it is your responsibility to order adequate power supply for your stand. Failure to do this will result in delays on site and could be a fire risk. On site checks will be carried out by the appointed Health & Safety Officer, as well as the official contractor. In all cases the decision of the Organiser and its appointed representative is final.

There should be sufficient correctly installed and rated power sockets to preclude the use of extension leads and long trailing flexes. If essential, extension leads must be correctly fused and limited to one per socket. Multi-sockets must not be used.

Electrical wiring and fittings to be covered and not hanging down/protruding between adjoining stands. If you do require any cabling to certain areas on the floor of your stand you will need to order a platform.

Every electrical circuit in a temporary installation (such as at an exhibition) now requires additional safety testing when it is installed. This is a change that affects the whole UK and is not specific to the exhibition industry, our show or venue.

This is a significant change and the UK exhibition associations have worked together to create a new process for this testing that minimises the impact and cost on our exhibitors. The costs are solely to cover the labour involved in the testing. These changes are described below:

Shell Scheme Exhibitors

Shell scheme installations are relatively simple, are installed by the official electrical contractor but there are a lot of them. Therefore, we have been able to minimise the costs of testing any one installation. When shell scheme exhibitors order any additional electrical item from the order form, they will automatically be charged a one-off flat fee of £18.50 + VAT to test their stand. This contributes towards the cost of the testing; the official electrical contractor will do the test and there is nothing else the exhibitor needs to do.

Space Only Exhibitors who use the official electrical contractor to install their electrics

Most exhibitors building their own stand use the official electrical contractor to do the electrical installation for them. When the official electrical contractor quotes for the installation they will also automatically include the cost of the additional testing. This cost will vary depending on the complexity of the installation, but it will be no more than £450 + VAT.

Space Only Exhibitors who buy the mains only and use their own electricians to install their circuits

A few large exhibitors buy only the mains supply from the official electrical contractor and their own stand builder’s electricians do the installation. When they order this ‘mains only’ supply the official electrical contractor already do some checks and approve them as being competent to do their own installation. This process will now be more rigorous, and the stand builder’s electrician will now need to be approved as competent to install and test their own installation. If the stand builder’s electrician cannot or does not want to do their own testing, then the official electrical contractor can quote for that work.

PLEASE NOTE: Some electrics on stands are designed as ‘plug and play’ this means that often the stand builder’s electrician who comes onsite is not a qualified electrician as they are only plugging items together. However, these electrics now need to be tested once they are all plugged together. If you have qualified electricians on your stand, they will be able to do this testing themselves and there will be no additional cost to you. However, if your "electricians" are not qualified then you will need to ask your stand builder to bring someone who is qualified or get a quote for the testing from the official electrical contractor.

If you have any questions, please contact the Operations Manager for your show. For a copy of the eGuide, click here.

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Alternative escape must be available from any point within a stand or structure leading to a place of safety. Escape routes should have a minimum, unobstructed height of 2.1m, other than within doorways, which should have a clear height of not less than 2.06m.

The minimum permitted gangway width is 2 metres, except within stands of less than 100m2, where gangways must be no less than 1m wide.

There should be no obstruction that could impede the free flow of people using the escape route.

All floors should be even and have a firm, smooth and slip-resistant finish. Trip hazards should be avoided.

The maximum travel distance from any part of a stand to a gangway shall not exceed 50 metres. Where there is only one means of escape from the stand, this must be reduced to 20 metres. In either case, the maximum travel distance should be reduced by 25% where alcohol is being served.

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The inclusion of large enclosed areas within a stand should always be avoided & can only be permitted with the organisers’ prior written permission.

Long runs of walling along open perimeters of stands are not permitted. A maximum of 50% of any open side is permitted to be a solid wall.

Where long runs of walling are present along open sides they must have gaps/lines of sight which can be relieved by display items and not left plain.

Stands wanting to wall more than 50% of an open side must request permission from the Organiser first. 

Any walling exceeding 50% of any open side should be set back 1m from the open perimeter of the site. This is an industry wide regulation to ensure all of our exhibitors are given equal opportunity for footfall and visibility.

Exceptions to this regulations may be made for exhibition stands on the perimeter of the hall. Please contact the Operations team for information.

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It is the exhibitor's responsibility to remove all barriers to service and make their stand accessible to wheelchair users to comply with The Equality Act. Where exhibitors have a platform on a stand over 50mm a reasonable adjustment is to incorporate a ramp into the platform within the stand area. Whatever the content of the stand is it needs to be accessible to all. Please note the following when designing your stand:

Stands with platforms that exceed 50mm must include ramp access in order to comply with current accessibility and safety regulations.

Stands that are 20sqm or over with platforms that exceed 5cm should incorporate a ramp into their stand design. The access ramp must not exceed the limits of the stand area.

Stands less than 20sqm with a platform that exceeds 5cm should also provide access to the stand via a ramp, however, it is permitted for these stands to use a portable ramp if there is not sufficient space to incorporate within the limits of the stand area.

Level landings shall be provided at the top and bottom of ramps and any intermediate position where exit doors open onto them.

The minimum width of the ramp should be 1m.

In accordance with DB-SUA 1, the ramps will have a maximum slope of 10% when their length is less than 3m, 8% when their length is less than 6m, and 6% in all other cases.  Serving counters should have a low access point no higher than 760mm or a lap tray should be provided for the convenience of disabled persons.

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As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected by your actions or omissions. You are ultimately responsible for all aspects of health & safety on your stand during the build, the open period of the show and during the dismantling. This form is required for exhibitors to confirm that you have complied with official guidance and updated regulations within the Exhibitor Manual, within our updated site rules, and in all pre-show communication, on managing the risk.

The [Stand Information Form] is a compulsory form that must be completed.

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There are strict rules governing what materials can be used to build stands and these will be covered by the venue’s regulations. Exhibitors and contractors must ensure that they are followed. In general, you are not permitted to build your stand with anything that is flammable or non-flame resistant unless it has been treated.

All stand construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.

Any goods attached to your stand will constitute part of your stand and will be subject to these regulations.

Timber Used in Stand Construction & Displays

• All timber under 25mm thick must be impregnated (pressure process) to Class 1 Standard. Treated materials will have BS 476 - PART 7 - CLASS 1 marked on them.
• Boards, plywood, chipboard etc must be treated in the same way if they are under 18mm thick. The exception to this is MDF, which is acceptable for use due to its density. MDF and chipboard must not be machined on site, as the dust produced is hazardous to health.

Plastics / Stand Dressing

• All plastics must conform to BS 476 - PART 7 - CLASS 1. Polucarbonate materials such as Lexan and Macralon are acceptable. PERSPEX MUST NOT BE USED.
• Artificial plants and flowers which are combustible and give off toxic fumes must not be used for stand dressing. Silk type flowers are acceptable providing they have been fireproofed to BS 476 PART 7 and are marked as such. Plastic security night-sheets must also conform to the above standard.

Fabrics Used in Displays

• Drapes, curtains, hangings etc. must be inherently or durably flame-proofed. Otherwise they may be treated with a proprietary flame retardant. Test certificates must be available for inspection for any materials intended to be used.
• Fabrics used for interior stand decoration must be fixed taut and/or in tight pleats (not loosely draped) to a solid backing, secured above floor level and not touching light fittings.
• Curtains on exit routes should hang 75mm clear of the floor, be parted in the centre and not conceal any exit signs.

Glazing

• All glazing used in the construction of stands must consist of laminated safety glass with a minimum thickness of 6mm. Areas of glazing within 800mm of floor level and over 0.5m2, where the smaller dimension of the pane is greater than 250mm, must conform to the thicknesses shown below:

Nominal Thickness                    Maximum pane size dimensions

8mm                                               1100mm x 1100mm

10mm                                             2250mm x 2250mm

12mm                                             4500mm x 4500mm 

15mm or thicker                           No limits

Combustible waste must be safely disposed of. Please do not store boxes, packaging or large amounts of literature on your stand.

Fire patrols will be present throughout all phases of the event. Firefighting equipment is provided in the halls and fire extinguishers of approved pattern and capacity will be provided.

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The floor can withstand a loading of 40 tonne heavy goods vehicle or up to 25kN per m2. If you are exhibiting any items over this weight, please inform the Operations Team as soon as possible to investigate other options. Floor loading limits may vary in different parts of the venue. Those using heavy equipment especially lifting equipment must consult safety staff with regards to safe floor loading limits. Please contact the organisers for confirmation.

If you are wanting to exhibit any items over these limits, please contact the Operations Team at lbf.operations@rxglobal.com as soon as possible to discuss possibilities.

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Open space sites are not carpeted - exhibitors must provide their own floor covering.

Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways unless prior permission is given in writing by the organisers.

Nothing may be structurally attached to the floor of the Exhibition premises. 

Carpet may only be fixed to the venue floor with approved carpet tape. All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of dismantle will be passed direct to exhibitors.

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If you have hazardous substance on your stand, please confirm the details in writing to the Organisers so that written approval can be given.

Hazardous substances are not to be brought into the halls unless essential. The use of hazardous substances must be subject to a COSHH assessment. Exhibitors must declare the use or display of hazardous substances as a special risk.

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A hot work permit must be obtained from the organisers office prior to any work being carried out. The issue of the permit is subject to the advance submission of a suitable and sufficient risk assessment and method statement for the activity, with evidence of competency for the use of any specialist equipment.

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If you intend to have a kitchen on your stand please note that the food hygiene and catering regulations will be strictly enforced again in 2027. All kitchens must be "fit for purpose", but please note a few points you will need to consider in your stand design:-

• All equipment must be ‘commercial grade'.
• Order 24-hour power, if you have refrigerated or frozen food on the stand as this is turned off 30 minutes after the show close.
• Ensure the large enough size for the level of catering you intend to provide and staff that need to work in the area.
• Make sure the flooring is appropriate, e.g. vinyl not carpet.
• Install appropriate sink facilities for food preparation and hand washing.
• Please click here to view the Catering regulations

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All stand construction and dismantle work carries a risk of a fall from height and therefore every Principal Contractor is responsible for carrying out a suitable and sufficient Risk Assessment that covers working at height ensuring that all equipment being used is suitable and safe. There is guidance on helping ensure that everyone is using ladders correctly and safely onsite.

• [Working Safely onsite at The London Book Fair 2026]
• Stop The Drop – Dos and Don’ts of Ladder Safety
• Stop The Drop – Risk Checker for using Ladders
• Stop The Drop – what is the right equipment to use?

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See the Badges & Passes section for full information on what is permitted this year.

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Whilst enclosed meeting rooms are permitted we still recommend that you consider creating open spaces instead to help increase ventilation.

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The Principal Contractor has a responsibility to ensure that there is consistency onsite between the team responsible for Constructing and Dismantling the stand.  The appointed Foreman and Health & Safety Representative should be onsite for both periods to effectively manage and monitor all activities taking during construction and dismantling.

Team appointed to dismantle the stand should have knowledge and experience on how the stand was constructed.  The Principal Contractor has a legal responsibility to inform the workers and provide clear instructions and appropriate equipment and tools for the workers to be able to dismantle the stand safely and on time.

Any work that is being carried out unsafely and where the LBF Health & Safety team identity that insufficient equipment and tools have not been provided, will stop all work until the workers find the correct equipment and tools.  Any additional costs incurred will be passed on to the exhibitor.

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In the interests of the Exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would have to be at the expense of the Exhibitor concerned.

The exhibition floorplan is subject to change at the discretion of the organisers. Please contact the organisers to obtain the latest version of the exhibition floorplan.

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There are pillars within the exhibition hall, some of which have electrical points on them which must remain accessible at all times. It is the Exhibitors responsibility for checking the location and size of pillars on their stands. Please contact the Operations team to request a detailed stand plot.

The Organiser will take care to indicate the exact dimensions of such elements as accurately as possible on the plans submitted to the Exhibitors, however, the Organiser cannot be held responsible for any slight differences, which may exist between the dimensions indicated and the real dimensions of the site.

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Pop-up stands may not be used to form dividing walls on space only sites. If you are considering a Pop-up stand display, a Shell Scheme Stand must be purchased or dividing walls constructed. For further information, please contact the Sales team.

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All efforts should be made to ensure raised platforms are safe and accessible. See eGuide for regulations and guidelines.

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Where stands have a platform over 30mm a ramp should be incorporated into the platform within the stand area.

Ramps must;

• Have a clear, unobstructed width of 1.5m
• Be clearly signposted or readily apparent
• Not have a gradient steeper than 1:12
• Not be greater than 10m long, or have a rise of more than 500mm
• Have a landing at least 1.2m long at the top

Please refer to 'Ramped Access' section of the eGuide for further information.

Optional: Stands less than 20sqm are permitted to use a portable ramp if there is not sufficient space to incorporate within the limits of the stand area.

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Lighting rigs are permitted above stands (please note that stand fitting items are NOT permitted to be suspended from the hall ceiling).

Important Information

The only banners permitted in the hall will be the organisers’ directional signage and sponsorship banners, please discuss your requirements with the sales team.. All rigging must be an integral part of the stand design i.e structural support or a lighting truss to illuminate the stand and kept within the limits of your stand area, with a maximum trim height of 6m.

If you require rigging services then please contact excel Event Services on T: +44 (0) 207 069 4400 E: rigging@excel.london.

The deadline to order rigging for all stands is 5pm GMT on 11 September 2026. No new orders or changes to existing orders will be accepted after this date.

Click here to order via the [excel Webshop].

All motors should be ordered through excel rigging. If a contractor wishes to provide their own, then please contact Excel Rigging to discuss this. 

If any rigged structures are higher than your dividing back walls the following must be adhered to:

• Structures with no branding facing the dividing wall must be stepped in at least 0.5m from the dividing wall. 
• Structures with branding facing the dividing wall must be stepped in at least 1m from the dividing wall. 
• Please note that banners/ signage is not permitted to be rigged higher than 6m (from the top of banner/ signage). Truss can be rigged to a maximum of 7m to the top however any branding/ signage off this needs to be at a maximum height of 6m to the top.

Rigging must not be used to support floor-to-ceiling structures.

For stands starting with S.U to S.ZB there are some areas in the hall where rigging is not possible. Please either check with the LBF Operations team or excel rigging department to see if your stand is impacted.

Complex Rigging or Suspended Loads/Structures refer to rigged, custom-built/bespoke structures including items that have been constructed from non-modular materials, e.g. wooden structures and exhibits. 

An onsite complex rigging sign-off is required for all stands with custom-built or bespoke suspended structures. Onsite all complex rigging or ‘suspended loads’ must be inspected by an Independent Structural Engineer before being hoisted or connected to any rigging points. It is the stand contractor’s responsibility to inform the onsite Health & Safety team when they are ready for the structure to be inspected.

All complex rigging must follow the following guidance;

• Bolts must be used on all joints and connections. Screws are not acceptable for joining members together.
• Rated, closed lifting eyes only are to be used; they must be integrated into the design and suitably bolted through the structure.
• Lifting points should be clearly identified and be suitable for the lifting operation.
• Materials used in construction must be of a suitable nature and quality for their intended use. See 'Fire Safety Regulations'

The points below will be checked:

• Conformity of the installation with the specifications in the manufacturer's technical notice and, in particular, compliance with the load charts and any calculation notes, light bridges installed in the proper direction, inspection of installation of rigging clips, etc. 
• Use of hoisting equipment that have been duly checked (periodic inspection according to the standards in force) and that are of equal and synchronous power 
• Compliance with the technical specifications established by the event organiser 
• Compliance with the specifications indicated on the plan provided and compliance with the site's technical specifications. 
• Use and implementation of hoisting accessories (cables, slings, shackles, links...) in compliance with the standards in force.
• Compliance of the rigging points on the suspended structures with the standards in force in coherence with the loads to be supported.
• Installation of safety slings in a taut position, particularly for electric hoists
• Double securing of technical elements installed on the lighting truss or the suspended structure, e.g. spotlights, screens, speakers, signage elements etc.

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All space only stands, or shell scheme stands with construction are required to submit a full risk assessment and method statement for the design, construction and arrangement of their stand. These documents must be submitted along with stand plans, permission to build will not be given without this information.

All Health & Safety documentation must demonstrate additional measures that have been implemented for the build, open period and dismantling e.g. staff welfare, ventilation, enhanced cleaning. Please refer to the links below:

• Risk Assessment Guide
• Risk Assessment Template
• Method Statement Guide
• Method Statement Template

Exhibitiors are also required to have a risk assessment for any stand activities taking place on their stand during show open and may also be required to produce a method statement for certain activities at the organisers discretion. These do not need to be submitted to the organisers unless requested, but a copy of these documents must be available onsite should they be required.

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Signage and graphics are not permitted to overlook other stands where there is a dividing wall. Where illuminated fascia boards are used on stands, the lighting of them must be of sufficient power to light the fascia board only, and must not cause any spill of light onto neighbouring stands. No flashing lights will be permitted. We reserve the right to disconnect the electrical supply to any illuminated fascia which, in our opinion, is causing a nuisance to any other Exhibitor.

Signage should be used to help communicate and explain to attendees how you are managing your stand space e.g. no handshakes, one-way flow, entrance / exit etc.

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A stand number panel must be displayed on every open side of the stand to aid visitor navigation. This is the responsibility of the Stand Space/Exhibitors.

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No excess stock, literature or packing cases may be stored around or behind your stand. Where possible storage should be factored in to your stand design, or arranged with our official lifting contractor, ILS.  

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If you are intending to have a vehicle (including Mobile Exhibition Units, Caravans or Trailers) on your stand please confirm the details in writing to the Organisers so that written approval can be given.

It is important to plan when your vehicle will be arriving and departing from site. Location of stand and being able to easily manoeuvre the vehicle on to the stand must be taken into consideration.  Please speak to the Operations team who will advise you on the best time to arrive and depart to avoid delays on site.

Depending on the type, age and use of the vehicle you will be required to confirm a number of details and which may also require a separate risk assessment  detailing how the risk of bringing and displaying a vehicle in the hall is controlled. 

Please notify the Operations Team in writing if you wish to display a vehicle on your stand. The following precautions must be followed when displaying a vehicle:

Vehicles with Fuel Tanks

• The fuel tanks of motor vehicles manufactured prior to 1984 must contain only sufficient fuel to move the vehicle in and out of the hall, due to the absence of safety features which prevent leakage.
• Fuel tanks of motor vehicles manufactured from 1984 onwards may contain fuel.
• Fuel tanks on all other petrol engine equipment must be empty.
• The fuel tank must be sealed, wherever possible with a lockable cap.
• Vehicles may require a drip tray and must be positioned within the boundaries of the stand so that any protrusions, doors, tail lifts etc., do not infringe the stand perimeter.

The running of engines during the open period of an exhibition is strictly prohibited.

Electric Vehicles

• No charging to take place inside the venue of any Lithium Ion product.
• Preferably any EV battery product brought to site, is ideally not fully charged, the lower the charge the better.
• A clear plan marked with any Lithium Ion battery locations to help Fire Officers / Fire Brigade.

We need a Risk and Fire Assessment from the exhibitor covering the risks from Lithium batteries.

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All work must be carried out in compliance with the regulations of the Venue and Local Authority.

If an exhibitor erects a stand which does not conform fully and in all respects to the requirements of the organiser, Venue and Local Authorities, the organisers reserve the right to alter, demolish or reconstruct the stand at the exhibitors expense and to make it conform to the regulations and requirements. Local Authority decisions are final.

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Contractors should be reviewing their Stand build materials to plan for as much pre-fabrication as possible.   Please consider modular systems, materials that are recycled/recyclable and that can be reused to reduce the amount of unnecessary waste generated onsite, this also includes packing materials.

All stand contractors must complete a Waste Management Plan and submit this directly to excel.  Further details to be provided shortly.

Exhibitors and contractors are responsible for the removal and disposal of all stand-fitting waste created during build-up and dismantle. We expect all contractors to have detailed waste management plans and order necessary waste bins through excel for build up and dismantle. This will be monitored and checked onsite by the LBF Floor Management team and excel Waste Ambassadors. Excel have a number of waste removal options on their webshop so please [click here] (webshop link) and order this service now. Heavy financial penalties will apply to anyone who leaves stand waste on site, enforcement cameras are in operation.

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If you are intending to have a water feature on your stand please confirm the details in writing to the Organisers so that written approval can be given.

The filling and draining of water features and exhibits must be carried out by the venue's official contractor for piped services. Fire hoses must not be used for this purpose. Under no circumstances may water be discharged onto the floors, into ducts or any other unauthorised part of the premises, as serious damage may be caused to the electrical mains and services.

Water features that create mists and sprays such as fountains create the risk of the spread of Legionella bacteria in the air that can cause Legionnaire’s disease. Any such feature is a special risk and therefore requires a separate risk assessment detailing how the risk is controlled through water treatment and testing.  The approved code of practice "Legionnaires Disease: The Control of Legionella Bacteria in Water Systems" must be complied with.

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Exhibitors and contractors have duties under the Provision and Use of Work Equipment Regulations (PUWER) to ensure that all tools are fit for purpose and safe to use. All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use. The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Power tools are to take power from the 110v centre tapped earths provided and not from cleaner’s sockets which are 240v. Those using mains powered tools must ensure that cables are not trailed across aisles. All portable electrical equipment must be subject to a suitable portable equipment testing regime.

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A variety of guidance can be found here.

Working at Height is a high risk activity and close attention will be taken on working practices during the build and dismantling of stands. Where possible working at height should be avoided and if unavoidable should use work equipment or other measures to minimise the distance and consequences of a fall should one occur. Working at height is to be in accordance with LOLER and the Working at Heights Regulations. As such, all working at height is subject to risk assessment.

General Guidance:

• All rigging is to be carried out by the official Rigging Contractor.
• All working platforms are to have a guardrail, mid rail and toe board. Tools are to be kept on lanyards so far as is reasonably practicable.
• Static and mobile access working platforms must be fit for purpose (see Working Platforms)
• A Live Edge Working Policy will be enforced for the construction and dismantling phases where live edges are present.
• Separate risk assessments are required for working on a live edge (before rails are in place). In such cases fall arrest equipment must always be used.
• Operatives working at height other than on a static working platform designed for that purpose (e.g. Scaffold) must be clipped on.
• Operatives working at height must have suitable head protection e.g. bump caps.
• Ground access to areas in the vicinity must be controlled to prevent persons accidentally walking directly under high works. Ground workers in the vicinity must not work directly under high works and wear suitable head protection e.g. hard hats.

For further advice on working at height safety, please visit the Stop the Drop website or contact the Operations team.

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All Mobile Elevated Work Platforms (MEWPS) must comply with LOLER and have had a Thorough Inspection (TI) in the previous 6 months. All working platforms are to have a guardrail, mid rail and toe board. Mobile access towers must be correctly constructed. Mobile access towers must be fit for purpose. Outriggers are to be used correctly with the correct height to width ratio (3.5 x shortest base width indoors and 3 x shortest base width outdoors). Mobile access towers may not be moved whilst in use and wheels must be locked off. Ladders must be footed or tied off and used in accordance with Construction (Health Safety and Welfare) Regulations. The use of domestic ladders and steps is strictly forbidden. All of the above are a summarised guide. For full details on any particular aspect you must seek professional advice for instance look on the HSE website www.hse.gov.uk or feel free to seek advice from the Operations team.

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